Bylaws of the Association of Hawaii Artists
Article I- Nomenclature and Objectives
Section I - The name of this organization is THE
ASSOCIATION OF HAWAII ARTISTS. Its domicile is Honolulu,
Hawaii.
Section 2 - Its
objective is to promote cooperation and congeniality among Hawaii's artists and
those interested in art; to stimulate growth and ability among its members by
presenting programs and projects designed to enrich and educate; and to
contribute to the cultural life of our state and community wherever and however
possible.
Section I - Any
person upon payment of dues and filing membership application may enjoy
membership in the Association.
Section 2 - Members
in good standing shall receive all authorized publications and notices
originated by the organization. Loss of membership is incurred if annual dues
have not been paid by September I of each year.
Section 3 - Any
person may be appointed an Honorary Life Member upon approval of the Executive
Board and by an approving vote of the membership. Due notice shall be given to
the membership of the date, time, and place of such vote action.
Section 4 - Honorary
Life Members do not pay annual dues and may not propose, second, or vote on
membership actions. They may not hold office in the Association.
Article III- Finances
Section I - Annual
dues shall be determined by the Executive Board in April of each year. Any
changes shall be subject to approval by two-thirds of the members present and
voting at the next general membership meeting.
Section 2 - The
fiscal year of the Association shall be from July I to July 1.
Section 3 - An
auditing board appointed by the President shall make an annual audit of the
Treasurer's accounts.
Article IV- Election of Officers
Section I - The elected
officers shall be:
President
1st Vice President
2nd Vice President
Recording Secretary
Corresponding Secretary
Treasurer
Assistant Treasurer
Terms of office shall correspond to the calendar year.
Section 2 - Election
of Officers shall be held in November of each year.
Section 3 - Election
of Officers are created by a Nominating Committee appointed by the Executive
Board. Nominations may be made from the floor, but no name may be submitted for
nomination unless the person has agreed to serve if elected.
Section 4 - A
plurality of votes cast shall constitute elections to office.
Section 5 - When
only one person stands for an office, the presiding officer shall instruct the
Secretary to cast the elective ballot for the candidate.
Section 6 - Officers
may succeed themselves if they indicate a willingness to serve if elected.
Section 7 - A
vacancy in elective office may be filled either with a special election by the
general membership or by election at the first regular meeting following the
vacancy.
Article V-Duties of the Officers
Section I - The
President shall preside at regular and special meetings and meetings of the
Executive Board. The President is a member ex-officio of all committees with
the exception of the Nominating Committee. The President shall obey all rules
and bylaws of the organization and be familiar with parliamentary procedure
sufficiently to conduct orderly and productive meetings.
Section 2 - Two
Vice Presidents shall fulfill the duties of the President in absentia or when
directed. The 1st Vice President shall assume and perform the duties of the
President when absent; be familiar with the bylaws and rules of parliamentary
procedure; conduct correspondence and public relations in the name of the
organization including the supervision of the editing and distribution of the
PAINT RAG; supervise the work of the Program Committee. The 2nd Vice President
shall assume and perform the duties of the Ist Vice President in absentia; be
familiar with the bylaws and rules of parliamentary procedure; serve as Exhibit
Committee Chair assuming the responsibility for all exhibits undertaken by the
organization.
Section 3 - The
Recording Secretary shall keep an accurate record of the proceeding of all
meetings and maintain files useful to the organization.
Section 4 - The
Corresponding Secretary shall provide such correspondence in the name of the
organization as shall be required or desired, notify officers of Executive
Board meetings and maintain files useful to the organization.
Section 5 - The
Treasurer shall receive, account for and disburse all monies belonging to the
organization and render periodic reports as may be helpful or necessary to the
function of the organization and assist the Membership Committee in its
functions.
Section 6 - The
Assistant Treasurer shall maintain a current membership list based on the
receipt of dues and made available at all times to members of the Executive
Board; assist the Treasurer in such matters as may be requested and assume the
Treasurers functions in case of absence or disability.
Section 7 - The
Treasurer shall disburse all monies for mandatory or routine fees and charges
owed by the organization. If, in the Treasurer's judgment, such disbursements
are questionable they may be paid with a note of reservation to other members
of the Executive Board, communicate with all other members of the Executive
Board for guidance and opinion, or refuse disbursement pending approval of a
majority of the Executive Board. The Treasurer's own opinion (vote) in such matters
may be counted.
Article VI - The Executive Board
Section I - The
Executive Board shall consist of seven elected officers (Article IV) and the
immediate past president of the organization.
Section 2 - A majority of votes by members of the Board is sufficient
to determine questions and actions. Dissenting members may re-state and
re-argue issues before the Board, but shall abide by the majority vote in each
instance.
Section 3 - Five
members shall constitute a quorum of the Board.
Section 4 - Meetings
of the Board should be called upon by the President; upon request of four
members of the Board; or in the case of special meetings, at the request of the
concerned officer. No business matters other than that for which a special
meeting is called shall be conducted by the Board in such instances.
Section 5 - The Executive Board shall present before those
attending general membership meetings any proposals, questions of issues which,
in the opinion of a majority of the Board, are subject to a vote by the general
membership.
Section 6 - All matters relating to issues, questions, or
grievances concerning or originated by any member of the organization may be
submitted to any member of the Board for consideration and decision by the
Board.
Section 7 - Members of the Board shall pass on to the newly elected
officers such records, correspondence or other materials as are useful to the
continuity of the Board.
Article VII
Section 1 - The following committees shall be considered standing
committees. The Chairs shall be appointed by the President, with the exception
of the Exhibit Committee whose Chair is the 2nd Vice President. Committee
Chairs shall have access to members of the Executive Board at all times and may
attend Board meetings when, in their judgment, action or decisions devolving
upon the Board may be required or desired. All matters relating to, or having
an effect upon, persons outside the organization should be cleared through the
1st Vice President.
Section 2 - Committees
PROGRAM COMMITTEE: determines the objectives of the organization as
expressed by the Executive Board and plans monthly meetings designed to
contribute to those objectives; informs the editor of the Paint Rag of all
details regarding meetings for the notification of members; supervises the
details of regular and special meetings to assure comfort, interest and
assistance to the membership.
MEMBERSHIP COMMITTEE: takes such actions or creates and distributes
such materials as may be useful to the general membership in the provision of
current, pertinent and useful facts regarding the members of the organization
for the membership of the organization; creates and maintains membership
applications and processes them in cooperation; with the Treasurer and the
Assistant Treasurer.
EXHIBIT COMMITTEE: stages regular or special showings of works of
art upon call or upon its own initiative; assures professional attention to
such matters as transportation, decoration, judging, cataloging, hanging,
lighting, awards and amenities, so as to set, and uphold high public and
private standards in all events that present art to the members or to the
public.
SOCIAL COMMITTEE: provides the amenities as may be necessary to the
pleasurable conduct of meetings, exhibits or special events; assists the
integration of new members into the organization; assists the Program Chair in
such special requirements as may be desired.
WAYS AND MEANS COMMITTEE: conducts such special events or
operations, with the support of other committees, as may be useful to
fund-raising; provides fund-raising suggestions to the Board; assists the Board
and the membership in all operation designed for fund-raising.
ARRANGEMENTS COMMITTEE: prepares, in cooperation with the Program
Committee, all details concerning acquisition, seating, lighting, decoration,
and security of space devoted to general or special meetings; assists in the
procurement and operation of special equipment required for the success of
meetings.
SPECIAL EVENTS COMMITTEE: originates and conducts such special
events as may be useful to the education or stimulation of the members in
matters concerning art; informs the members, via organization publications, of
matters in the field of art that may be useful, interesting or profitable.
TELEPHONE COMMITTEE: assists the Board and committee chairs in all
such matters as may require wide-spread or urgent communication with the
general membership.
ARCHIVES COMMITTEE: maintains a record of AHA meetings and events:
assembles such material as it may deem useful for reference, or documentation.
Section 3 - Such
other committees as may be useful for regular or special activities of the
organization may be appointed and dissolved at the discretion of the President,
with the consent of those appointed.
Article VIII - Meetings
Section 1 - Meetings shall be held at least once monthly when
practicable. Special meetings may be called upon a majority vote of members of
the Executive Board.
Section 2 – Newly elected officers should be installed at a
December meeting of each year.
Section 3 - The order of business at each meeting shall, whenever
practicable, adhere to the following agenda; call to order-, reading of minutes
(unless dispensed by vote); reading of communications and correspondence
(unless dispensed by vote); report of the Treasurer (unless dispensed by
vote)-, old business; new business; announcements or comments; program
material; adjournment.
Article IX - Rights of the General Membership
Section I - Within the rules of parliamentary procedure, any member
of the organization may bespeak matters of concern at regular meetings, special
meetings, or upon invitation before the Executive Board.
Section 2 - Motions raised in regular or special meetings are
considered carried upon a two-thirds vote of the members of the organization.
Article X - Adoption and Amendment of Bylaws
Bylaws of the Association of Hawaii Artists may be adopted or
amended at any regular or special meeting upon a two-thirds vote of the members
present and voting, with the sole provision that notice of proposed adoption or
amendment of bylaws shall be provided the membership via authorized
organization communications at least one week preceding such meetings.
Article XI - Parliamentary Authority
Demeter's "Manual of Parliamentary Law and Procedure"
shall serve as reference in all such matters.
This document
is formatted for website publication. www.geocities.com/association_hawaiiartists.
May 23, 2004
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Association of Hawaii Artists
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Honolulu, HI 96816-0202